Expenses Management
Did you know ‘out of policy’ expense claims and ‘wave-through’* are costing UK business a staggering £1.3bn a year. Our expenses management service will ensure a robust process is put into place to take control and minimise your employees' expense claims.
Our robust expenses management process includes:
- Expense policy – we will help you implement a fair and clear policy across your company
- Self-service functionality – employees will submit expenses via the Online Portal or a mobile application. Line managers will approve expenses online and then employees will send receipts to Ochre
- Check receipts– receipts will be physically checked on a pre-agreed sample basis to ensure that claims are strictly in accordance with the expense policy
- Expense payments– these will be made promptly alongside the Ochre payroll or details can be sent to your purchase ledger
- HMRC – we will manage and oversee any HMRC dispensations
Actionable Analytics
Our system will provide analytics which will help improve the transparency of your expenses for example we will outline the big spend areas and who is trying to claim ‘out of policy’ expenses to help you more accurately control this variable cost
* Wave through – when non-standard expenses are authorised because a manager does not want to take responsibility for removing what an employee has mistakenly assumed is a benefit.